Policy Document
Tarphel Community Primary School
BOMDELLING
TASHIYANGTSE
GREEN
SCHOOL for GREEN BHUTAN
FIFTH EDITION - 2012
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Sl. No.
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Contents
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Clause
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Page No.
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01
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Aims and
Purposes
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01
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03-04
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02
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School
History
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02
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05
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03
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Administration
and Management
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03
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06
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04
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School
Management Board (SMB)
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04
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07-08
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05
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School
Management Team (SMT)
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05
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08
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06
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Roles and
Responsibilities of SMT
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06
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08-14
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07
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School
Budget and Fees
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07
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14-15
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08
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Resource
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08
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15-18
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09
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Pastoral
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09
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18-30
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10
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Academic
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10
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31-39
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11
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Non-Academic
/ Extracurricular
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11
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39-45
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12
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Job
Delegation
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12
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45-47
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13
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Instructional
Days
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13
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48-50
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14
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Student
Enrollment
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14
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50
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15
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School
Performance Target (SPT)
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15
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50-51
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16
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Student
Support Services (SSS)
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16
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51-52
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17
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Administrative
Matters’ Policy
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17
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52-62
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18
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User
Policy / Estate and Property Management
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18
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62-64
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19
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Annexure
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65-67
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01.
Aims and Purposes
Vision
…an educated and enlightened society of gyalyong gakid pelzom, at peace with itself, at peace with the
world, built and sustained by the idealism and the creative spirit of our
citizens.”
Tarphel Com. Pry. School shall
envisage to being an inclusive learning and child friendly school that not only
emphasize excellence in learning, but also aim to build good citizens.
Mission
Promote all round development of the children
through proper guidance, encourage team spirit, and proper planning and
introspection, irrespective to learning ability, gender difference, economic
background and physical and mental impairment in line with our traditional
culture and values.
Goals
·
To
promote transparent, efficient, accountable and decentralized management system
in the school.
·
To
provide all round development of the child (through classroom teaching, value
education, club activities, cultural program, physical education, scouting,
games and sports program, and literary activities).
·
Ensure
children’s high academic achievement and success.
·
Adopt efficient SLMSS system.
·
To
promote a healthy atmosphere for the students and the teachers.
·
Respect
and take care of rights of the children.
·
To
be a very good role model for the students.
·
To
inculcate a number of GNH values.
Objectives
By the time the children graduate from this school they will:
·
Be
ready for the class seven syllabuses.
·
Have
achieved all the academic objectives of various class levels.
·
Have
developed the four language skills.
·
Have
built a good reading habit.
·
Have
learnt some life skills and livelihood skills.
·
Be
proficient in one of the events of games and sports.
·
Be
able to sing three zhungdras, and three boedras.
·
Have
learnt a few important driglam namzhas.
What we value
·
Integrity
·
Punctuality
·
Attitude
·
Leadership
·
Customer
services
·
Professionalism
·
Initiatives
02. History of Tarphel Community Primary School
Literally
the word “Tarphel” is being derived from two different words, “Ta” meaning
horse and “Phel” meaning to flourish.
One
can visualize the shapes of the horses at three different directions of the
mountains. Namely, ‘Shali Teng Tada’ in the south-west,‘Phenchu Tada’ in the
north-east, and ‘Dungkhar Tada’ in the north. The localities even say ‘Tabrak’
meaning, in the middle of the horses.
The
school is located at an altitude of 2177 meters towards the north of Trashi
Yangtse. It caters to children’s of seven villages and at present there are…….children
with….girls and ….boys. It is
a boarding school with WFP aid and Stipend. Initially, the school was
established in the year 1988 just with a teacher over hundreds of novice
learners.
Currently,
the school is being marched by Mr. Tashi Wangchuk (Principal) and five
teachers. The three personnel (two cooks and a care taker) are also the
celebrities to steer the good school.
Significantly,
the school is situated at a place called, “Nyenkhar Dzong”. It is believed
that, once there stood a dzong overlooking the villages of Cheng and Pangluwa.
Still, the localities call upon as “Nyenkhar Lobdra” for the school and
“Nyenkhar Dzong” for the place.
Even
though, the school has many prospects of challenging the remoteness through the
immense improvement of the infrastructure in the mere future. The school’s
master plan stands right to help positioning the stature. Nevertheless, the
essence of living and enjoying the beauty of ever green Tarphel is eternal.
Bird’s eye view of the school
Cross
the “Nagpola Chu” at Bomdelling which makes a “T” shape, connecting to the kholong
Chu. Just after you reach Pamdung and make it to Kongkang Bridge, you’ll see
the three Ku, Sung, Thug monuments of our celestial school- NYENGKHAR LOBDRA.
03. ADMINISTRATION AND MANAGEMENT
The school as a whole should be run
in such a way that the children feel a state of homeliness, a role model to the
community, cooperative manner amongst the school faculty and serve with much dedication, diligence and determination
to the TSA-WA-SUM.
And our good practices in
administration and management are through the joint working attitude along with
the SMT and the SMB.
03.1 School
Management Structure/ School Organogram
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Principal
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 Staff
Secretary |
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SMB
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Committee
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SMT
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 |
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Academic Head
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Non Academic Head
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Pastoral Care Head
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1. Professional Dev.
2. Examinations
3.Promotions/admissions
4. Library
5. Science equipments
6. SLMSS
7. C/As, Portfolios
8. Lesson Planning
9. Psycho social ambience
10. Timing
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1. Games and sports
2. SAP
3. Cultural
4. GNH values
5. Clubs
6. Scout
7. Literary
8. Physical Ambience
9. Community relationship/celebrations
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1.School Health
2. SDF
3. Furniture
4. Store
5. GNH values
6. Hostels/Estate
7. Values Education
8. WFP& Mess Mgt.
9. Driglam Namzha
10. Disaster Mgt.
11.SSS
12. School Personnel
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04. SCHOOL MANAGEMENT BOARD
(SMB)
As enunciated in the policy (9th
QPGI, 1992), every school is required to form School Manage Board to facilitate
better school governance. The SMB is the
immediate governing body of any school or institution. The Principal is the
secretary of the SMB, Gup as the Chairman of the board and other members of the
board are the responsible representatives of the community. The members/
representatives are:-
1.
Gup
Bumdeling geog - Chairman
2.
Principal - Secretary
3.
Pangluwa Tshogpa - Member
4.
Cheng
Tshogpa - Member
5.
Staff
Secretary - Member
6.
Academic
coordinator - Member
7.
Non-
Academic coordinator - Member
8.
Pastoral
coordinator - Member
04.1. Accountability of the SMB:
04.1.1. To the School:
Plan the
development of the school
Guide and support the school management for proper implementation of the government
policies and guidelines
Approve the
school plans and programs, monitor and assess the implementations and suggest
improvements
Ensure provision of adequate facilities (maintenance, constructions, manpower and
transportation of supplies)
Support in
mobilizing resources for school development (fund, material and manpower)
04.1.2. To the Community
Act as an effectual link between the
school and the community
Expedite the national education
policy and guidelines
Inculcate in the community the sense
of shared responsibility in educating their children
Inspire and convince the community
for their invaluable contributions in the development of the school
04.1.3. To the Authority
Provide comprehensive feedback on
plans and programs of the school when necessary
Help estimate budget for development
plans and obtain approval for them
04.2. Code of ethics for the SMB
The individual member of the SMB is
not expected to interfere in the day to day internal administration of the
school. However, the SMB as a body will meet biannually in which the members
can express their opinions, provide directions and to review the progress of
the school.
05. School Management Team
The school is managed by a team
spearheaded by the school head. The team comprises of the Principal, Academic
head, Non-Academic head, Pastoral Care head and Staff Secretary. It is an executive body and is accountable
for the effective functioning of the school.
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PRINCIPAL
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Staff Secretary
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Academic
(Head)
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Non-Academic
(Head)
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Pastoral Care
(Head)
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06. Roles and Responsibilities of the SMT
Ø Initiate development policies, plans
and programs for the school
Ø Define roles/responsibilities for all
the committees/in charges
Ø Ensure proper implementation of the
programs delegated to committees, assess,
support and provide feedbacks on the progress
Ø Redesign the school programs
Ø Decide and fix SMB meetings
Ø Decide agenda and forward it for SMB
level decision
Ø Disseminate information to the
personnel of the school
Ø Plan professional development
programs for the staff and nominate for NBIPs and other workshops
Ø Manage situational crises and
emergencies of the school
06.1. PRINCIPAL
The Principal is the overall administrator, supervisor and executive,
responsible for the effective implementation of Govt. policies and programs in
the school.
The Principal is primarily responsible:
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To
spell out policies and visions for the school.
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To
execute overall administration of the school.
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To
provide personal and professional support to the staff and students.
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To
foster sense of pride and love for being Bhutanese.
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To
provide conducive atmosphere for the practice of Bhutanese values and to
promote respect for our culture, customs, traditions, spiritual values,
monuments, environment.
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To
prompt love with awe for the King, Country and the People.
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To
be a role model of initiatives, leadership and perseverance.
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To
provide regular feedback for the development of curriculum and textbook.
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To
review school mechanism for re-designing and improvement.
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To
review for the development and maintenance of school properties.
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To
plan and prepare the school calendar/timetable/programs.
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To
judiciously delegate duties to staff members and the management team.
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To
follow up communication and correspondences.
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To
be resourceful for staff development.
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To
co-ordinate student transfer and admissions.
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For
good financial management.
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For
effective implementation of curriculum in line with the latest syllabi
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To
look into the general welfare of the staff.
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To
work for the teacher professionalism.
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To
build institutional image.
06.2. Staff Secretary
To further enhance the functioning of
the school, the staff secretary assists the Principal in the overall smooth
functioning of the school. He/she also looks after the DIFFERENT disciplines
for efficient management system of the school.
The Staff Secretary is responsible for any academic related issues. Specifically,
he/she is responsible for
v officiating the smooth functioning of
the school in absence of principal
v writing of minutes for every meeting
v dispatching and also receiving
official letters
v reminding and monitoring the key
activities to be carried out by the different in-charges and the coordinators
v coordinating the functions ( welcome,
farewell, picnic, etc)
v initiating and supervising proper
schedule for Teacher on Duties (TOD) and preparing substitutions
in their absence
v ensuring that the TODs discharge
their roles dutifully
v ensuring that the concerned
in-charges of co-curricular activities have proper plans and execute them with precision
v initiating and co-coordinating all academic activities
v ensuring that the assessments
practices in the school are in line with the policies and directives received from the Education ministry and related
agencies
v distributing various subjects of different classes fairly
and efficiently
v providing adequate textbooks, other reading materials to all the levels
v displaying the results on the school notice board
v proper documenting of the result records
v taking an active participation in the
admission, timetable and examination committee
v ensuring that necessary maintenance
of school properties is carried out whenever required
v ensuring that the teachers’ are on
time for any school activities besides teaching
v verify the issue and stocks’ receipt
of any financial activities in absence of the Principal
06.3. Academic
Coordinator
Is to carry out the curricular activities in the school and
to bring the quality of teaching of the respective subject teachers.
The Academic Coordinator is responsible for any academic related issues. Specifically, he/she is
responsible for;
- making daily routine for
teachers in line with subject allocation approved by the department and
the school office
- ensuring the distribution of
periods, is fair and just
- making necessary amendments in
the timetable according to the availability of teachers
- Preparing the timetable for examinations
- Informing the teachers regarding
the blue-print/ blooms taxonomy
- ensuring that the teachers
submit question papers on time
- ensuring that question papers
and answer sheets are properly collected and kept under safe custody
- making sure that the progress
report registers are maintained for records, reviewing and analyzing of
the question papers
- making seat arrangement for the
conduct of the examinations
- informing the teachers regarding the
latest syllabi
- initiating and co-coordinating all academic activities
- distributing various subjects of different classes
fairly and efficiently
- initiating and supervising
proper schedule for Teacher on Duties (TOD) and preparing substitutions in their absence
- taking an active participation
in the admission and examination committee
- displaying the results on the school notice
board
- proper documenting of the
result record
- ensuring that the assessments’
practices in the school are in line with the policies and directives
received from the Education Ministry and related agencies
- informing the teacher colleagues
regarding the weekly submission of lesson plans, block C/As at the end of
every block
- Is a member of any committee
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